Shared folders

What a shared folder is

A shared folder is a folder you let other people into. They're called the folder's members.

Members can open and edit everything in the folder. That includes pages and sheets you add later. You don't have to invite them to each document one at a time.

It's handy for a team, a family or a project where everyone works on the same documents.

Tip

Three ways to share, depending on what you want:

Anyone can read one document: share a link.
Certain people can edit one document: invite collaborators.
Certain people get a whole folder: add members, as on this page.

Sharing a folder

To share a folder:

On your dashboard, right-click the folder, or click the three dots (⋯) at the end of its row.
Choose Add members.
Type their email address and click Invite.

If they already have a cDox account, they can open the folder right away, and they get an email to let them know. If not, they get an email with a button. It opens a short sign-up, just their name and a password, and then the folder opens. There's no second email to confirm: the invite is enough.

When you're inside one of your own folders, you can also click the Add members icon in the top-right corner.

Note

You can only share folders that sit directly in My Documents, not a folder tucked inside another one (see Folders inside). A folder can have up to 25 members, counting invites that haven't been accepted yet. An invite expires after 7 days. To send members to the folder later, copy its link.

What members can do

Members can do almost everything in the folder that you can. They can open, edit, rename and delete any document in it, even ones they didn't create. They can also move documents around inside the folder.

Every document shows who created it, so that's always clear.

The folder itself stays yours. Only you can rename or delete it, add or remove members, and take documents out of it.

Note

Everything in a shared folder belongs to the person who shared it, including what members create there. What you make there still counts toward your own 150 pages and sheets, not theirs.

For the same reason, documents can only move between folders that have the same owner. If you're a member, you can't drag your own pages into someone else's shared folder. You can make new pages inside it, though.

Folders inside

When you share a folder, the folders inside it are shared too, with the same people, however deep they go. There's nothing extra to do.

Note

For now, you can't share just a folder that sits inside another one, or give it different members. If you want to share only that one, move it out to My Documents first.

Removing members and leaving

To remove someone from one of your folders, open Add members the same way you invited them, then click the × next to their name. For an invite that hasn't been accepted yet, click Cancel.

If someone shared a folder with you, it's under Shared With Me in the left column. To leave it, right-click it, or click the three dots (⋯), and choose Leave folder. You'll no longer have access to anything inside it.